ICAO Flight Plan

ICAO Flight Plan | ICAO Flight Plan For RTR/ FRTOL


ICAO Flight Plan

FOR RTR/ FRTOL

FLIGHT PLANNING

Submission of a Flight Plan

Information relative to an intended flight or portion of a flight, to be provided to air traffic service units, shall be in the form of a flight plan.

A flight plan shall be submitted prior to operating:

  • Any flight or portion thereof to be provided with air traffic control service
  • Any IFR flight within advisory airspace
  • Any flight within or into designated areas, or along designated routes, when so required by the appropriate ATS authority to facilitate the provision of flight information, alerting and search and rescue services.
  • Any flight within or into designated areas, or along designated routes, when so required by the appropriate ATS authority to facilitate co-ordination with appropriate military units or with air traffic services units in adjacent States in order to avoid the possible need for interception for the purpose of identification
  • Any flight across international borders.

 

Note: The term “flight plan” is used to mean variously, full information on all items comprised in the flight plan description, covering the whole route of a flight or limited information required when the purpose is to obtain a clearance for a minor portion of a flight such as to cross an airway, to take off from or to land at a controlled aerodrome.

A flight plan shall be submitted before departure to an air traffic service reporting office or, during flight, transmitted to the appropriate air traffic service unit or air-ground control radio station, unless arrangements have been made for submission of repetitive flight plans.

Unless otherwise prescribed by the appropriate ATS authority, a flight plan for a flight to be provided with air traffic control service or air traffic advisory service shall be submitted at least sixty minutes before departure, or, if submitted during flight, at a time which will ensure its receipt by the appropriate air traffic services unit at least ten minutes before the aircraft is estimated to reach:

  • The intended point of entry into a control area or advisory area
  • The point of crossing an airway or advisory route.

 

INSTRUCTIONS FOR THE COMPLETION OF THE FLIGHT PLAN FORM

General

  • Use block capitals.
  • Adhere to the prescribed formats and manner of specifying data.
  • Commence inserting data in the first space provided. Where excess space is available leave unused spaces blank.
  • Insert all clock times in 4 figures, UTC.
  • Insert all estimated elapsed times in 4 figures (hours and minutes).
  • Shaded area – preceding Item 3 is to be completed by A TS and COM services.
  • Complete Items 7 to 18 as indicated here under.
  • Complete also Item 19 as indicated here under, when so required by the appropriate A TS authority or when otherwise deemed necessary.
  • Do not introduce oblique or spaces where they are not required.

 

 

Note: Item numbers on the form are not consecutive, as they correspond to Field Type numbers in ATS messages.

 

Item 7: Aircraft Identification (Maximum 7 Characters)

Insert one of the following aircraft identifications not exceeding 7 characters.

  • The call sign determined by the military authorities if this will be used to identify the aircraft in RT during flight.
  • The ICAO designator for the aircraft operating agency, followed by the flight identification when in RT the call sign to be used by the aircraft will consist of the ICAO telephony designator for the operating agency followed by the flight identification.
  • The registration marking of the aircraft when:
  • The RT call sign to be used will consist of this identification alone or preceded by the ICAO RT designator for the aircraft operating agency.
  • The aircraft is not equipped with radio.

Item 8: Flight Rules and Type Of Flight. (One Or Two Characters)

(a) Flight Rules. Insert one of the following letters to denote the category of flight rules with which the pilot intends to comply:

  • I if IFR
  • V if VFR
  • Y if IFR first and specify in Item 15 the point or points
  • Z if VFR first where the change of flight rules is planned

(b) Type Of Flight. Insert one of the following letters to denote type of flight when so required by the appropriate ATS authority:

  • S if Scheduled Air Service
  • N if Non-Scheduled Air Transport Operation
  • G if General Aviation
  • M if Military
  • X if other than any of the defined categories above

 

Item 9: Number and Type of Aircraft and Wake Turbulence Category
(a) Number of Aircraft. (1 or 2 Characters) Insert the number of aircraft, if more than one.

(b) Type of Aircraft. (2 to 4 Characters) Insert the appropriate designator as specified in ICAO Doc 8643, “Aircraft Type Designators” or, if no such designator has been assigned, or in case of formation flights comprising more than one type, insert ZZZZ, and specify in Item 18, (the numbers) and type(s) of aircraft preceded by TYP/….

(c) Wake Turbulence Category. (1 Character) Insert an oblique Stroke followed by one of the following letters to indicate the wake turbulence category of the aircraft.

  • H HEAVY, to indicate an aircraft type with a maximum certificated take-off mass of 136,000 kg (300,000 Ib) or more.
  • M MEDIUM, to indicate an aircraft type with a maximum certificated takeoffmass of less than 136,000 kg (300,000 Ib) but more than 7,000 kg (15,500 Ib).
  • L LIGHT, to indicate an aircraft type with a maximum certificated take-off mass of 7,000 kg (15,500 Ib) or less.

 

AIRCRAFT TYPE DESIGNATORS (ICAO DOC 4643/16) AND WAKE TURBULENCE CATEGORY (1 Character).

Aircraft Name/Model ICAO Designator Military Designator
Airbus A300 EA30/H
Airbus A310 EA31/H
Basant HA 31 HN31/L
Boeing 707 B707/M
Boeing 737 B737/M
Cessna DA-20 DV20
Dornier 228-100 DO81/L
Cessna 172 L1P
HJT 16 – Kiran HN 16/L
Piper PA-28 P28A
IL 76 I L 76/M
Jaguar JAGR/M
Mirage 2000 MIR2/M
Sea Harrier SHAr/M
Sea King WLSK
ATR 72/42 AT72

Item 10: Equipment

(a) Radio Communication, Navigation and Approach Aid Equipment. Insert one letter as follow:

  • N. if no COM / NAV / Approach aid equipment for the route to be flown is carried, or the equipment is unserviceable or
  • S. If standard COM / NAV / Approach aid equipment for the route to be flown is carried and serviceable (See Note 1) and/or

Insert one or more of the following letter to indicate the COM/NAV/Approach aid equipment
available serviceable:

Designation COM/NAV/APP aid equipment Designation COM/NAV/APP aid equipment
A (Not allocated) M Omega
B (Not allocated) O VOR
C LORAN C P (Not allocated)
D DME Q (Not allocated)
E (Not allocated) R RNP type certification (See Note
5)
F ADF T TACAN
G GNSS U UHF RTF
H HF RTF V VHF RTF
I Inertial Navigation W
When prescribed by ATS
J (Datalink) (See Note 3) X
K (MLS) Y
L ILS Z Other equipment carried (See Note 2)

Note 1: Standard equipment is considered to be VHF RTF, ADF, VCR and ILS, unless, another combination is prescribed by the appropriate ATS authority.

Note 2: If the letter Z is used, specify in Item 18 the other equipment carried, preceded by COM/..and/or NAV/…, as appropriate.

Note 3: If the letter J is issued, specific in item 18, the equipment carried preceded by DAT/followed by one letter.

Note 4:  Information on navigation capability is provided b ATC for clearance and routing purposes.

Note 5: Inclusion of R indicates that an aircraft meets the RNP type prescribes for the route segment(s), route(s) and/or area concerned.

(b) SSR Equipment. Insert one of the following to describe the serviceable SSR equipment carried.

  • N NIL
  • A Transponder Mode A (4 digits-4096 codes)
  • C Transponder Mode A (4 digits-4096 codes) and Mode C.
  • X Transponder Mode S without both aircraft identification and pressure altitude transmission.
  • P Transponder Mode S including pressure altitude transmission but no aircraft identification transmission.
  • I Transponder Mode S, including aircraft identification transmission, but no pressure altitude transmission.
  • S Transponder Mode S, including both pressure altitude and aircraft identification transmission.

(c)        ADS Equipment.

  • D           ADS Capability

Item 13: Departure Aerodrome and Time (8 Characters)

Insert the ICAO four-letter location indicator of the departure aerodrome or If no location indicator has been assigned, Insert ZZZZ. and specify in Item 18, the name of the aerodrome, preceded by DEP/..….or if the flight plan is received from an aircraft in flight, Insert AFIL, and specify in Item 18, the ICAO four-letter location indicator of the location of the ATS unit from which supplementary flight plan data can be obtained, preceded by DEP/……, then ‘without a space’ insert for a flight plan submitted before departure, the estimated off-block time or for a flight plan received from an aircraft in flight, the actual or estimated time over the first point of, the route to which the flight plan applies.

 

Item 15: RouteInsert the first cruising speed as in 7a and the first cruising level as in 7b without space between them. Then, following the arrow Insert the route description as in para 7c.

(a)        Cruising Speed. (Maximum 5 characters)   Insert the True Air Speed for the first or the whole cruising portion of the flight, in terms of:

  • Kilometers per hours, expressed as K followed by 4 figures (e.g. KO930)
  • Knots, expressed as N followed by 4 figures (e.g. NP610) or
  • Mach number, when so prescribed by the appropriate ATS authority, to the nearest hundredths of unit Mach, expressed as M followed by 3 figures (e.g. MO63)

 

(b)        Cruising Level. (Maximum 5 character)  Insert the planned cruising level for the first or the whole portion of the route to be flown in terms of:

  • Flight level, expressed as F followed by 3 figures (e.g. FO65, F310) or
  • Altitude in hundreds of feet, expressed as A followed by 3 figures (e.g. AO65, A110) or
  • Standard Metric level in tens of meters, expressed as S followed by 4 figures (e.g. S1030) or
  • Altitude in tens of meters, expressed as M followed by 4 figures (e.g. MO940) or For uncontrolled VFR flights, the letter VFR.

 

(c)       Route (Including of Speed, Level and / or Flight Rules). Flights Along Designated A TS Routes.

  • Insert if the departure aerodrome is located on, or connected to the ATS route, the designator of the first A TS route or
  • If the departure aerodrome is not on, or connected to the ATS route, the letters DCT followed by the point of joining the first ATS route, followed by the designator of the ATS route
  • Then insert each point at which either a change of speed or level, a change of ATS route, and/or a change of flight rules is planned.Note: When a transition is planned between a lower and upper ATS route and the routes are oriented in the same direction, the point of transition need not be inserted.
  • Followed in each case by the designator of the next ATS route segment, even if the same as the previous one or by DCT, if the flight to the next point will be outside a designated route, unless both points are defined by geographical co-ordinates.Flights Outside Designated ATS Routes.
  • Insert points normally not more than 30 mins flying time or 370 km (200 NM) apart, including each point at which a change of speed or level, a change of track, or a change of flight rules is planned or when required by appropriate ATS authorities.
  • Define track of flights operating in east- west direction between 700 N and 700 S by reference to significant points formed by the intersections of half or whole degrees of latitude with meridians spaced at intervals of 10 degrees of longitude. For flights operating in area outside those latitudes, the tracks shall. be defined by significant points formed by the intersection of parallels ‘of latitude with meridians, normally spaced at 20 degrees of longitude. The distance between significant points shall, as far as possible, not exceed one hour’s ‘flight time. Additional significant points shall be established as deemed necessary.
  •  For flights operating predominantly in a north-south direction, define tracks by reference to significant points formed by the intersection of whole degrees’ of
    longitude with specified parallels of latitude, which are spaced at 5 degrees.
  •  Insert DCT between successive points unless both points are defined by geographical co-ordinates or by bearing and distance.

 

Conventions. Use only the conventions listed below and separate each sub-item by space.

ATS Route (2 to 7 characters). The coded designator assigned to the route or route segment including, where appropriate, the coded designator assigned to the standard departure or arrival route (e.g. V 457, W 39).

Significant Point (2 to 11 characters). The coded designator (2 to 5 characters) assigned to the point or if no coded designator has been assigned, one of the following ways:

Degrees only (7 characters). 2 figures describing latitude in degrees, followed by ‘N’ or ‘S’, followed by 3 figures describing longitude in degrees, followed by ‘E’ or ‘W’. Make up the correct number of figures, where necessary, by insertion of zeros, e.g. 28N079E.

  • Degrees and Minutes (11 characters). 4 figures describing latitude in degrees and tens and units of minutes followed by ‘N’ or ‘S’, followed by 5 figures describing longitude in degrees and tens and units of minutes, followed by ‘E’ or ‘W. Make up the correct number of degrees, where necessary, by insertion of zeros, e.g. 1950N 07834E.
  • Bearing and Distance from a Navigation Aid. The identification of the navigation aid (normally a VOR), in the form of 2 or 3 characters, then the bearing from the aid in the form of 3 figures giving degrees magnetic, then the distance from the aid in the form of 3 figures expressing nautical miles. Make up the correct number of figures, where necessary, by insertion of zeros, e.g. a point 740 (M) at a distance of 40 nms from BBM (VOR) should be expressed as BBMO74040.

Change of Speed or Level (Maximum 21 characters). The point at which a change of speed (5% TAS or 0.01M or more) or a change of level is planned, expressed exactly as in para (b) above, followed by an oblique stroke and both the cruising speed and the cruising level, expressed exactly as in para 11 above, without a space between them, even when only one of these quantities will be changed e.g. BM / 0284 A 045.

Change of Flight Rules (Maximum 3 characters). The point at which the change of flight rules is planned, expressed exactly as in sub-paras (b) or (c) above as appropriate, followed by a space and one of the following:

  • VFR if from IFR to VFR
  • IFR if from VFR to IFR
  • e.g. BM VFR
  • e.g BBM / N0284 A 045 IFR

Cruise Climb (Maximum 28 characters). The letter C followed by an oblique Insert points normally not more than 30 mins flying time or 370 km (200 NM) apart, including each point at which a change of speed or level, a change of track, or a change of flight rules is planned or when required by appropriate ATS authorities.Define the track of flights operating predominantly in an east-west directionDefine the track of flights operating predominantly in an east-west directionDefine the track of flights operating predominantly in an east-west directionFor flights operating predominantly in a north-south direction, define tracks by reference to significant points formed by the intersection of whole degrees’ of longitude with specified parallels of latitude, which are spaced at 5 degrees.Insert DCT between successive points unless both points are defined by geographical co-ordinates or by bearing and distance.tracks by reference to significant points formed by the intersection of whole degrees’ of longitude with specified parallels of latitude, which are spaced at 5 degrees.

Item 16 : Destination Aerodrome and Total Estimated Elapsed Time, Alternate Aerodrome (S)

 

Destination Aerodrome And Total Estimated Elapsed Time. (8 Characters).

  • Insert the ICAO four letter location indicator of the destination aerodrome followed without space by the total estimated elapsed time or if no location indicator has been assigned.
  • Insert ZZZZ, without a space followed by the total estimated elapsed time and specify in item 18 the name of aerodrome, preceded by DEST/….

 

Note 1: For a flight plan submitted on the ground, total estimated elapsed time commences at take off.

Note 2: For a flight plan received from an aircraft in flight, the total estimated elapsed time is the estimated time from the first point of the route to which the flight plan applies.

 

Alternate Aerodrome (S). (4 characters).

  • Insert the ICAO four letter location indicator(s) of not more than two alternate aerodromes separated by a space or if no location indicator has been assigned to the alternate aerodrome.
  • Insert ZZZZ and specify in Item 18 the name of the aerodrome, preceded by AL TN/….

 

Item 18: Other Information

  • Insert 0 (zero) if no other information or any other necessary information in the preferred sequence shown below, in the form of the appropriate indicator followed by an oblique stroke and the information to be recorded:
  • EET.     Significant points or FIR boundary designators and accumulated estimated elapsed times to such points or FIR boundaries, when so prescribed on the basis of regional navigation agreements, or by the appropriate ATS authority. e.g. EET/BBG 0745, EET/XYZ 0830
  • RIF     The route details to the revised destination aerodrome, followed by the ICAO four-letter location’ indicator of the aerodrome. The revised route is subject to re-clearance in flight. e.g. RIF/HHY W20 MMV
  • REG         The registration markings of the aircraft, if different from the aircraft identification in Item 7.
  • SEL          SELCAL Code if so prescribed by the appropriate ATS authority.
  • OPS          Name of the operator, if not obvious from the aircraft identification in Item 7.
  • STS          Reason for special handling by ATS, e.g. hospital aircraft, one engine inoperative, e.g. STS/HOSP, STS/ONE ENG INOP.
  • TYP         Type(s) of aircraft, preceded if necessary by number(s) of aircraft, if ZZZZ is inserted in Item 9.
  • PER         Aircraft performance data, if so prescribed by the appropriate A TS authority.
  • COM        Significant data related to communication equipment as required by the appropriate ATS authority, e.g. COM/UHF only.
  • NAV         Significant data related to navigation equipment as required by the appropriate ATS authority, e.g. NAV/INS.
  • DEP         Name of departure aerodrome, if ZZZZ is inserted in Item 13, or the ICAO four-letter location indicator .of the location of the ATS unit from which supplementary flight plan data can be obtained, if AFIL is inserted in Item 13.
  • DEST          Name of destination, if ZZZZ is inserted in Item 16.
  • ALTN        Name of alternate aerodrome(s), if ZZZZ is inserted in Item 16.
  • RMK           Any other plain language remarks when required by the appropriate ATS authority or deemed necessary.

 

Item 19: Supplementary Information

Endurance     After E/insert a 4-figure group giving the fuel endurance in hours and minutes.

Persons on Board.      After P/insert the total number of persons (passengers & crew) on board, when required by the appropriate ATS authority. Insert TBN (to be notified) if the total number of persons is not known at the time of filling.

Emergency and Survival Equipment.
(i) R/ (RADIO)
Cross out U if UHF on frequency 243.0 MHz is not available.
High ight V if VHF on frequency 121.5 MHz is not available.
Cross out E if emergency location beacon-aircraft (ELBA) is not available.
(ii) S/ (SURVIVAL EQUIPMENT)
Cross out all indicators if survival equipment is not carried.
Cross out P if polar survival equipment is not carried.
Cross out D if desert survival equipment is not carried.
Cross out M if maritime survival equipment is not carried.
Cross out J if jungle survival equipment is not carried.
(iii) J/ (JACKETS)
Cross out all indicator if life jackets are not carried.
Cross out L if life jacket is not equipped with lights
Cross out F if life jacket is not equipped with fluorescent.
Cross out U or V or both as in R/ above to indicate radio capability of jackets, if any.
(iv) D/ (DINGHIES) (NUMBER)
Cross out indicators D and C if no dinghies are carried, or insert number of dinghies carried.
(CAPACITY)
Insert total capacity, in persons of all dinghies carried.
(COVER)
Cross out indicator C if dinghies are not covered.
(COLOUR)
Insert colour of dinghies if carried.
(v) A/ (AIRCRAFT COLOUR AND MARKINGS) Insert colour of aircraft and significant markings.
(vi) N/ (REMARKS)
Cross out indicator N if no remarks or indicate any other survival equipment  carried  and  any  other  remarks  regarding  survival equipment.
(vii) C/ (PILOT)
Insert name of pilot-in-command.

 

ICAO Flight Plan

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Reference:

FIS Book

Oxford

 

 

 

 

 

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